Free embroidery pricing calculator. Enter stitch count, machine cost per 1,000 stitches, blank garment cost, hooping labor, one-time digitizing fee, run quantity, and markup; outputs unit cost, suggested price, and total order cost with digitizing amortized across the run.
Use when quoting a custom embroidery order, especially to see how much a small run is being penalized by the one-time digitizing fee versus a larger run.
Like the 3D Print Cost & Profit Estimator, cost scales with a physical usage measure (stitches vs. grams) rather than time alone, but embroidery adds an amortized one-time setup fee that print jobs don't have.
Stitch cost = (stitch count ÷ 1,000) × your cost per 1,000 stitches, which bundles thread, backing, and machine time.
Labor cost comes from hooping/trimming minutes converted to an hourly rate; the one-time digitizing fee is divided by your run quantity to amortize it per unit.
Unit cost = stitch cost + blank garment cost + labor + digitizing share, then suggested price = unit cost × markup. Total order cost keeps the digitizing fee as one flat line across the whole run.
Stitch cost scales directly with stitch count — (stitches ÷ 1,000) × your cost per 1,000 stitches — so a dense fill design costs far more in thread, backing, and machine time than a simple outline logo.
One-time per unique design. The calculator divides your flat digitizing fee by the run quantity, so a reorder of the same design should use a $0 fee since it was already paid for.
The cost-per-1,000-stitches figure is meant to bundle average thread and stabilizer/backing usage. Bump the default up if you run metallic or specialty thread that wastes more per stitch.
Entrée
5,000 stitches, $4.50/1,000 stitches, $6 blank, 4 min hooping, $15/hr labor, $25 digitizing, run of 12, 2.2× markup.
Sortie
Unit cost $31.58 → suggested price $69.48; total order cost $379.00.
Stitch cost $22.50 + blank $6.00 + labor $1.00 + digitizing share $2.08 = $31.58 unit cost. At a 2.2× markup that is roughly $69.48 per piece, while the digitizing fee is charged once and folded into the $379 total order cost.
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